Parental Information

Covid 19 Risk Assessment and Control Measures

Introduction

With all our policies below, we are adhering to the most up to date guidelines and best practices as they become available.

The following documents have been referenced while compiling our policies and procedures in relation to Covid-19:

https://www.education.ie/en/covid-19/covid-19-school-response-plan-primary-and-special-schoolsdraft.pdf

https://www.education.ie/en/covid-19/interim-recommendations-for-the-reopening-of-schoolsand-educational-facilities.pdf

While we will do all that we can to maintain social distancing during the courses, there is an understanding that all students must assume personal responsibility to adhere to social distancing guidelines.

As we cannot completely guarantee that students will adhere to social distancing even though we will be striving to enforce it, we will be strictly operating using the “Pod” system as outline in Dept of Education and Childchare Covid 19 guidelines.

Please note that If your child has an underlying health condition or is vulnerable to the effects of Covid-19 then we recommend that you do not book them on a Campaí UISCE course.

A GP Assessment form and/or indemnity may be required in this instance.

As UISCE is the only Irish Sailing Association approved activity centre ‘as Gaeilge’ we are in close contact with this governing body and we receive all current relevant updates on the sporting activities we offer in relation to Covid-19 best practice.

Our policies are based on the guidelines outlined in the following documents:

https://www.sportireland.ie/sites/default/files/media/document/2020-06/covid-19-return-to-playsports-for-children.pdf

https://www.sailing.ie/Coronavirus/FAQ

https://www.tusla.ie/uploads/content/Tusla_Guidance_Document_for_Early_Years_Services_(Versi on_1_5th_June).pdf

https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public

This is a working document and will be subject to review and change as more information becomes available.

Prior to commencement of course
  • We have appointed a Covid-19 compliance officer and deputy to ensure that all staff and students are adhering to the policies and procedures in place.
  • A Covid-19 response plan, including a response team, are in place should there be a suspected and/or confirmed case.
  • Parents must accept the terms and conditions online as well as complete a Covid 19 self-declaration in order to be accepted onto a course.
  • All customers will be emailed a digital copy of our Campaí UISCE rules & regulations along with any other information required for your booking.
  • If your child is feeling at all unwell or has been in contact with anyone who has Covid-19 or has had COVID-19 in the last 14 days, then we please ask you to refrain from attending a Campaí UISCE. A declaration from must be completed 3-5 days before the start of the course with Covid-19 related questions.
  • A maximum of 48 students will be accepted on each course. This is less than 50% capacity.
  • This will be further divided into 4 groups(Pods) of 12 students
  • Each summer camp activity group (Pod) will be limited to 12 students per group and will be in close contact with the 12 members of their pod only. Social distancing between different Pods will be maintained.
  • All staff will receive Covid-19 training before students arrive on site.  Our policies will be constantly reviewed and updated as new guidelines become available, and additional training will take place when required. This will include personal Covid-19 safety for staff and guests.
  • All activities will be set up to minimise contact between staff and groups, any interactions will be minimal, and our staff will have face coverings, which they will put on before coming within the 2m social distance. There is a joint understanding that everyone must play their part to help abide by these procedures.
  • Courses will be subject to a maximum of 48 students (less than 50% capacity) unless there is an ease in restrictions, at which time all areas of the centre, including activities, will be reassessed.
  • Cleaning and hygiene procedures have been updated and all very high traffic areas will be cleaned a minimum of twice a day and regular disinfection of activity equipment between sessions will be maintained.
  • We have updated our First Aid procedures to adhere to the latest HSE, Irish Sailing and Irish Surfing guidelines.
Groups / Pods

Following the most up to date HSE, Dept. Of Education and Irish Sailing guidelines we will be using the ‘Pod’ grouping system during Campaí UISCE .

The pod system is used because it;

  • Significantly reduces the risk of spread of COVID-19
  • Aids the HSE in contact tracing should there be a confirmed case of COVID-19 during Campaí UISCE

A ‘Pod’ is a group of up to 12 students who are assumed to be an isolation group (equivalent to a single household) for the duration of the Campa UISCE course.

  • Each course will be divided into 4 Pods of 12 students.
  • Each pod is of a single gender (2 female and 2 male pods).Each pod shares accommodation corridors with other members of their own pod. Members of a pod are not expected to socially distance with one another, but they must socially distance with other pods, staff members and all other people.
  • Each pod will have a designated area for meals, areas for drying wetgear and clothes.
  • Pods will be kept separate from one another through timetabling, zoning and strict supervision.
  • All students will go through an induction training session on the first night outlining the concept of Pods and all of the other procedures and policies that have been put in place to protect students from Covid 19.
  • Social distancing may have to be broken in exceptional circumstances (I.e. for safety purposes) In this case PPE will be worn by staff members.

https://www.education.ie/en/covid-19/covid-19-school-response-plan-primary-and-special-schools-draft.pdf

https://www.education.ie/en/covid-19/interim-recommendations-for-the-reopening-of-schools-and-educational-facilities.pdf

Foireann UISCE
  • All staff have undergone Covid-19 return to work training
  • All staff will be temperature checked before the start of their shift.
  • Staff have received updated First Aid training including the correct use of PPE and techniques related to COVID-19. All First Aid kits will include additional PPE such as masks, gloves, disinfectant, safety goggles and Ball Valve Masks.
  • They will also have been trained up and practiced in the updated Covid-19 policies for instructing
  • Hand washing stations will be provided throughout the centre and at other high traffic areas sanitiser will be available
  • Staff are instructed not to shake hands with any guests and to maintain distance unless they need to approach a student for a safety issue
  • If they do have to approach a student, staff will wear PPE with strict adherence to their correct use
Arrival Night
  • All students will be directed to their room upon arrival and allowed time to settle in
  • Parents are not permitted in the building when dropping off their child and must maintain social distancing while in the car park
  • Induction training will commence at 8:00pm sharp and therefore parents must drop their children off at the centre by 7:30pm at the latest
  • All students who wish to attend Campaí UISCE must be present for the induction
During the Course
  • Students will be assigned a wetsuit, buoyancy aid and helmet on arrival and keep them for the duration of the course. Students will shower in their rooms
  • All students will be required to wash their hands upon arrival and at various times during their stay to ensure good hygiene safety
  • Hand sanitiser will be readily available for the students use throughout the centre and Campaí UISCE grounds including the start and end of each activity
  • Temperature checks for staff will take place before their work shift to ensure maximum safety for both students and staff
Do not attend or visit the centre
  • If you currently have Covid-19 or if you have been displaying symptoms of Covid-19 in the last 14 days
  • If you live in the same household or have been in close contact with someone who has displayed symptoms of Covid-19 in the last 14 days If you have been advised to self-isolate at this time
  • If you have traveled abroad in the last 14 days - (dependent on government travel advice with regards to self-isolation)
  • If you have an underlying health condition or are vulnerable to the effects of Covid-19 (see HSE guidelines https://www.gov.ie/en/publication/923825-guidance-on-cocooning-to-protectpeople-over-70-years-and-those-extr/
Communal Areas
  • Thorough and frequent cleaning and disinfection of all surfaces and touch points will be carried out twice daily
  • The top 10 high touch areas throughout the centres including light switches and door handles will receive extra disinfection throughout the day
  • We have rearranged furniture and seating throughout communal areas in order ensure proper social distancing
  • Hand sanitiser will be readily available in all communal areas of the centre including the activity rooms
  • Signage will remain in place throughout our centre to remind our students and staff to maintain proper social distancing and practice frequent handwashing and hand sanitation
  • Signage and floor markings will also be in place to ensure our one-way system is clear and easy to follow
  • Doorways will be left open where possible to reduce contact
Changing Facilities
  • Students will receive their class timetable on the first night during the induction and will know exactly when to be prepared for the various activities offered
  • For water activities students are advised to come ready to go as much as possible from their rooms and will remain in their pods for changing into wetsuits
  • Students are to use their own shower in their bedrooms at the end of the day Students must clean hands before and after every meal and activity and/or use hand sanitiser
  • If you wish to bring your own wetsuit, a full-length wetsuit with a minimum of 3mm thickness will be required
Accommodation
  • Our accommodation policy is based upon guidelines from Fáilte Ireland, the HSE and the WHO
  • Parents can book children onto a course as a household/isolation group or as a single individual, who will share accommodation with another child. (Subject to available spaces)
  • Accommodation is divided by gender
  • Rooms will be allocated to students from the same Pod
  • Comprehensive cleaning and disinfecting of all students' bedrooms and bathrooms will be insured prior to their arrival
  • Extra attention will be given to all touch points throughout the rooms
  • Non-essential items will be removed from our bedrooms so we can ensure the highest levels of cleanliness
  • All our linens will be handled with extreme care to prevent potential contamination
  • The capacity of each bedroom is reduced by 50%, except where members of a single household or isolation group have booked together
Dining
  • Our dining hall will be laid out to ensure proper social distancing is maintained between pods.
  • All foods will be served from behind a Perspex shield
  • Condiments will be given upon request from behind the Perspex shield
  • Any hot liquids such as soup and tea along with water will be served by a member of staff wearing PPE. Students must bring their own water bottle.)
  • Cutlery will be laid out prior to eating on each table by a member of staff wearing PPE Each Pod will have an assigned eating area for Breakfast, Lunch, Dinner and Supper for the duration of their stay
Covid 19 Response Plan (Suspected case of COVID-19)
  • We have developed a COVID-19 response plan following the guidelines of the HSE, Department of Education and Fáilte Ireland. All our staff are trained in the correct procedure for dealing with a suspected case
  • If anyone on the UISCE site is displaying symptoms of COVID-19, a member of staff will bring them to one of our self-isolation rooms following strict social distancing and wearing PPE, and our COVID-19 Compliance Officer will be contacted immediately.
  • The COVID-19 Compliance officer will record all symptoms and consult the local GP for directions.
  • The parents of any child displaying symptoms will be contacted as soon as possible.

NOTE: On-site temperature taking is not recommended because fever is not a consistent symptom of COVID-19 in children

1) If your child is displaying symptoms:

  • We will contact you immediately after they have been brought to a self-isolation room
  • We will contact our local GP and inform them of the symptoms and follow their advice
  • If the GP decides that your child is a suspect case of COVID-19 you must come to UISCE and bring your child home as soon as possible so that they can self-isolate
  • While waiting for your arrival, we will regularly check in on your child to ensure their comfort and check on their symptoms
  • Your child will have a phone available to them at all times in self-isolation so that they may contact you or our staff at any time

2) If a member of your child’s Pod displays symptoms:

  • We will contact you once the response plan has been carried out and our local GP informs us of their decision and the further action steps required

3) If a child who is not a member of your child’s Pod displays symptoms:

  • We will contact you once the response plan has been carried out and our local GP informs us of their decision and the further action steps required
  • Your child is not a close contact of the suspected case and there is no reason for them to self-isolate

NB: This is a working document and will be subject to review and change as more information becomes available from the HSE and the Dept of Education.

Induction Training

A parent/guardian must go through induction training with their child before attending a Campaí UISCE course. The induction will cover the following 4 areas:

  1. Hand-washing and good respiratory hygiene
  2. Social Distancing and the POD System
  3. Who to talk to go to if you feel unwell or anxious
  4. Code of Behaviour, Rules, Anti Bullying policy and Disciplinary Procedure
Fogging

As part of our Covid 19 risk assessment and control measures, UISCE has purchased a disinfectant fogger.  This is used to ensure a regular and comprehensive disinfecting routine for all bedrooms and shared spaces.

During the course all shared spaces and minibuses are disinfected daily using the fogger.

All bedrooms are disinfected using the fogger in between courses.

Frequently Asked Questions

Can my child attend Campaí UISCE if he/she has a medical condition? 

If your child's medical condition falls into either the very high risk (also called extremely vulnerable) or high risk group as defined by the HSE, we are recommending that they do not attend Campaí UISCE, however, they may attend if our assessment form is completed by their GP and has been signed off to attend Campai UISCE

For the HSE definition of these groups and advice please go to: 

https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html 

What is meant by very high risk and high risk? 

The HSE has defined medical conditions which fall into very high risk and high risk categories on their website at the following link:  

https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html 

Can my child attend if he/she has asthma? 

Based on the current information from the HSE website, asthma is listed under the high risk group.   

We are recommending that children with asthma do not attend Campaí UISCE, however, they may attend if our assessment form is completed by their GP and has been signed off to attend Campai UISCE. We will be continually monitoring the HSE website for guidance on this issue. 

Why is UISCE not recommending anybody who is defined as being in the high risk from coronavirus group attend a Campaí UISCE course? 

The HSE recommends that those in the high risk group follow the advice on how to protect yourself from coronavirus: 

…You should: 

  • keep a space of 2 metres (6.5 feet) between you and other people 
  • avoid communal sleeping areas 
  • avoid any crowded places 
  • not shake hands or make close contact with other people, if possible 

 

For full details of the HSE advice to those in the high risk group please go to the following link: 

https://www2.hse.ie/conditions/coronavirus/protect-yourself-and-others.html 

Given the structure of Campaí UISCE and our decision to use a ‘Pod’ system, it would be extremely difficult to abide by all of these guidelines for those in the high risk group. We believe that it is imperative to the safety of children who fall into this group that we do not expose them to unnecessary risk by allowing them to attend a Campaí UISCE course. 

Why is UISCE not recommending anybody who is defined as being in the very high risk from coronavirus group attend a Campaí UISCE course? 

The HSE recommends that those in the very high risk group should cocoon: 

Stay at home as much as possible 

Wear a face covering when you meet with anyone indoors - ask them to also wear a face covering, if they cannot maintain a 2 metre distance 

…Do not attend gatherings where you can't keep 2 metres apart from other people… 

Ideally, choose a small social group and try to limit your meetings to these same 6 people. This will help to reduce your risk of getting coronavirus 

For full details of the HSE advice to those in the very high risk group please go to the following link: 

https://www2.hse.ie/conditions/coronavirus/cocooning.html 

Given the structure of Campaí UISCE and our decision to use a ‘Pod’ system, it would be extremely difficult to abide by all of these guidelines for those in the very high risk group. We believe that it is imperative to the safety of children who fall into this group that we do not expose them to unnecessary risk by allowing them to attend a Campaí UISCE course. 

What are the travel arrangements for Campaí UISCE?

Given the current Covid 19 situation, it is recommended that parents drop off and pick up their children at UISCE. 

It is also recommended that groups of friends co-ordinate their travel arrangements between each other to economise on journeysAs friends will be grouped together as part of the same “Pod” during the course, sharing a car should not be a problem. 

For those students and parents who are not able to organise drop off  or pick up by car, public transport is available from the East and the South to Ballina bus station. Details of connecting buses and trains to Ballina can be found on the relevant websites.

Subject to demand and viability, UISCE will arrange a coach to and from Ballina at an estimated cost of 40-euro return (20-euro one-way).  This coach will leave Ballina at 17:00 on Monday and arrive in Ballina at 12:00 on Saturday, to allow for connection with Bus Éireann buses from/to Dublin and Galway.

What is a Pod and Why Pods?

Please see "Groups /Pods" section located in the Covid 19 Risk assessment and Control Measures above

What are the accommodation arrangements during Campaí UISCE? 

For Accommodation we are following the recommendations from Fáilte Ireland and using these to create a safe environment  

  • Rooms will be allocated to students from the same Pod 
  • The capacity of each bedroom is reduced by 50%, except where members of a single household or isolation group have booked together 
  • Parents can book children onto a course as a household/isolation group or as a single individual, who will share accommodation with another child. (Subject to available spaces) 
  • All application forms must correspond if children are to share a room 
  • Accommodation is divided by gender 
Why isn’t temperature testing being carried out on students? 

According to the following document published by the HSE: 

https://www.education.ie/en/covid-19/interim-recommendations-for-the-reopening-of-schools-and-educational-facilities.pdf 

On-site temperature taking is not recommended because fever is not a consistent symptom of COVID-19 in children and would result in delayed school entry. Parents and/or educational settings do not need to take children’s temperatures every morning. 

Campaí UISCE is structured similarly to a school and therefore we are following the guidelines of the HSE regarding schools.  

What happens if there is a suspected case of COVID-19 during a Campaí UISCE course? 

We have developed a COVID-19 response plan following the guidelines of the HSE, Department of Education and Fáilte Ireland. All our staff are trained in the correct procedure for dealing with a suspected case.  

  • If anyone on the UISCE site is displaying symptoms of COVID-19, a member of staff will bring them to one of our self-isolation rooms following strict social distancing and wearing PPE, and our COVID-19 Compliance Officer will be contacted immediately.  
  • The COVID-19 Compliance officer will record all symptoms and consult the local GP for directions.  
  • The parents of any child displaying symptoms will be contacted as soon as possible.  

NOTE: On-site temperature taking is not recommended because fever is not a consistent symptom of COVID-19 in children 

1) If your child is displaying symptoms:  

  • We will contact you immediately after they have been brought to a self-isolation room  
  • We will contact our local GP and inform them of the symptoms and follow their advice   
  • If the GP decides that your child is a suspect case of COVID-19 you must come to UISCE and bring your child home as soon as possible  
  • While waiting for your arrival, we will regularly check in on your child to ensure their comfort and check on their symptoms  
  • Your child will have a phone available to them at all times in self-isolation so that they may contact you or our staff at any time   

2) If a member of your child’s Pod displays symptoms:    

  • We will contact you once the response plan has been carried out and our local GP informs us of their decision and the further action steps required  

3) If a child who is not a member of your child’s Pod displays symptoms:    

  • We will contact you once the response plan has been carried out and our local GP informs us of their decision and the further action steps required  
  • Your child is not a close contact of the suspected case and there is no reason for them to self-isolate  
Can I take my child out to stay overnight and return them to UISCE the next day? 

This isn’t possible due to the possibility of a student picking up the virus and taking it back to the college.

Can my child attend Campaí UISCE if he/she has traveled to a country on the ‘green list’?

The advice from the HSE and the Government is as follows:

The safest thing is to not travel abroad. Everyone in Ireland is being asked to holiday at home in 2020.

https://www2.hse.ie/conditions/coronavirus/travel.html

In the interest of the safety of our staff, students and our community unfortunately we will not be accepting any students who have been abroad in the past 14 days, including any countries that are on the ‘green list’. UISCE is doing everything that we can to reduce the risk of the spread of COVID-19 and therefore at this stage we are currently unable to accept anyone who has traveled to any country in the past 14 days.

As the progress of the pandemic is uncertain, the guidelines are likely to change at any time and with little notice. UISCE will update our policies with respect to the guidelines as they are published.”

It’s a really amazing place, the staff are really helpful and understanding and they have great experience. An amazing way to spend two weeks.

Jack Robert